Presidential Advisory Committee of
(Voting Units: Academic Departments)
Sabbatical Leave Procedures
Background: There is need to revise the University’s current sabbatical leave procedures to: (1) ensure that sabbatical reports are written in a timely manner and are available in a centralized location; (2) include provisions requiring department chairs and deans to forward proposals to the Sabbatical Leave Committee even with negative recommendations, and (3) incorporate a Board of Control policy change switching from quarters to semesters.
Proposal: The University Senate proposes that the University adopt the following procedures for sabbatical leaves (a comparison of the current procedures and this proposal is found in the appendix).
Sabbatical leaves are not a fringe benefit and are not automatically granted. The purpose of sabbatical leaves is to give faculty a respite from their normal duties in order to facilitate their exploration of professional avenues which performance of their normal duties would prevent. Faculty are encouraged to leave the Houghton area, develop contacts with other academic institutions, research institutes, businesses, or government agencies as part of the sabbatical. These encouragements are in keeping with the philosophy underlying sabbatical leaves. They are, however, not required.
In order to be eligible for a sabbatical leave, a faculty member must have (1) been granted tenure at the University, and (2) served for at least six years as a faculty member at the University. Eligibility for subsequent sabbatical leaves requires a minimum of six years to pass since the completion of the previous sabbatical leave.
3. Proposal Guidelines
In order to be considered for a sabbatical, faculty must prepare a sabbatical leave proposal, using the current guide for preparation of applications as provided and approved by the Sabbatical Leave Committee. Copies of the guide will be available in printed and on-line form at the Center for Teaching, Learning and Faculty Development (or successor unit), and from the Chair of the Sabbatical Leave Committee.
Sabbatical leave will be approved only under these conditions:
Michigan Tech will compensate the faculty member on sabbatical leave as follows:
Duration of Leave
Salary in Sabbatical Leave Year
100% of Academic Year Salary
50% of Academic Year Salary
Note: Most faculty are on nine-month appointments. For those who are not on nine-month appointments, academic year salary is what their salary would be if they were on normal, nine-month appointments. Pay for administrative duties is not part of a normal, nine-month faculty salary.
Faculty agree to adhere to Board Policy 6.1 Program for Sabbatical Leave regarding full time employment and funding from fellowships, grants or other sources during the course of the sabbatical. University funds under discretionary control of the faculty member, but not general university funds, may be used to subsidize travel as described in the sabbatical leave proposal.
Any funds “released” by an individual faculty member’s sabbatical leave (i.e. the remaining 50% of a full-year’s leave) will be left in control of the individual academic unit.
During the period when a faculty member is on sabbatical leave:
See the Faculty Grievance Procedures in the Faculty Handbook.
involved in the sabbatical leave approval process should act in a timely
manner. Even though plans for sabbatical leaves sometimes do not solidify until
rather late in the academic year, applicants should begin the process as early
Applications received after March 15 will be less likely to be approved.
Once a sabbatical leave has been approved, any substantive changes in the faculty member's sabbatical plans, including changes while the leave is underway, must be submitted in writing and approved by the faculty member's supervisor, the University Sabbatical Leave Committee, and the President. The final decision on approval of modifications of proposed plans rests with the President. Copies of the notification of approval or disapproval will be distributed as in 6.g. above.
The faculty member must prepare a narrative report of accomplishments during the sabbatical leave, including a description of the extent to which the activities indicated in the approved proposal were realized.
This report must be submitted to the Sabbatical Leave Committee and as a permanent attachment to the next annual update of the curriculum vitae after completion of the leave. The Provost will deposit the sabbatical narrative report in the faculty member's academic record file.
The Sabbatical Leave Committee shall consist of five tenured members of the Academic Faculty appointed by the President of the University. The Committee is to (1) review and make recommendations on applications for sabbatical leave; (2) review reports of and evaluate completed sabbatical leaves; (3) recommend modifications of sabbatical leave procedures.
Members of the Committee shall serve for five-year terms ending on August 1. Any vacant position on the Committee, including temporary vacancies, shall be filled by a tenured member of the Academic Faculty selected by the President of the University from a list of three candidates submitted by the University Senate. The Senate shall assemble and forward the list to the President as soon as possible after any vacancy occurs. Each Senator representing an academic department shall be permitted to make one nomination. At a regular meeting of the Senate, each senator eligible to vote on academic matters shall vote for up to three nominees from the list of all nominees. The three nominees receiving the largest number of votes shall be the candidates which the Senate will submit to the President of the University.
The Sabbatical Leave Committee is responsible for development of the format and guidelines for applications for sabbatical leave. The current guidelines are attached as an appendix to this proposal. A notice of any substantial changes to the guidelines should be transmitted to the Senate office.
with the Provost, the Sabbatical Leave Committee will submit an annual report
to the Senate which details sabbatical leave activities. The Senate
will undertake periodic review of these reports and investigate additional
initiatives to encourage sabbatical leaves as an avenue for faculty
The Center for Teaching, Learning and Faculty Development (or successor unit) my consult if necessary with the Committee in developing information, particularly web-based material, to inform faculty and academic departments about the sabbatical leave policy and about avenues for funding of sabbatical leaves.
This proposal supersedes, and upon approval nullifies, previous Senate Proposals concerning sabbatical leaves, including Proposals 13-78, 1-95, 29-96, 5-00, 6-00, and 12-00.
Adopted by Presidential Advisory Committee: 26 January 2005
Approved by President Mroz: 17 March 2005
Became Senate Procedures 706.1.1