SENATE ASSISTANT
UAW OFFICE ASSISTANT 4
(Regular, part-time, 9 month, 30 hours/week)
Supervisor: University Senate President

Summary: Provide administrative support to the University Senate

Essential Duties and Responsibilities:

1. Receive, open, and route mail.

2. Receive and route telephone calls.

3. Answer routine questions and provide information on University Senate activities.

4. Compose routine correspondence, perform data entry and word processing functions, and maintain the database of Senate constituents.

5. Coordinate room schedules for Senate activities.

6. Assist the Senate Secretary in transcribing, interpreting, and summarizing Senate minutes from audio and video tapes.

7. Maintain Senate Committee written and computerized files.

8. Organize and prepare minutes of the Senate Executive Committee meetings.

9. Prepare Senate meeting agendas and distribute as appropriate.

10. Monitor Senate budget.

11. Maintain Senate library and archives.

12. Maintain the Senate website.

13. Assist in technical preparation of Senate proposals.

14. Attend and assist at evening Senate meetings.

15. Provide advice on interpretation of Senate constitution and by-laws to Senate officers.

16. Purchase office supplies as needed.